Weather Alert / Race Day Announcements

***WEATHER ALERT***

Looks like we are in for quite an adventure on Saturday. Well the 100on100 Relay is all about adventure so we're up for the challenge. However, in order for us all to stay safe we need to work together and operate from the same playbook. Remember that this race is less about winning and more about spending the day with friends and doing what we love to do a running adventure. We value safety and fun over finish times and winning.

Please find below some critical information for how we intend to move through the day on Saturday.

Due to the nature of our rural course, distance, and lack of reliable communications, it will be VERY difficult for us to monitor team that need to take shelter and wait out a weather situation or those teams that decide to drive to the next transition area in their Vehicle. We will of course still capture final times across the finish line but if we experience a significant weather situation we will not be monitoring elapsed times.

Weather overview from Gary @WCAX

The National Weather Service has put up a Flash Flood Watch for just about all of VT and northern NY:

Now it looks like rain may already be starting in the morning on Friday, in the northern counties . . . . (Stowe starting area!). Then the showers & thunderstorms move slowly southward. There will be a bit of a lull on Friday night. Then right back at it on Saturday. Several rounds of heavy rain & thunderstorms will come through during the day - again tough to narrow down exact time and location of the heavier waves of rain. Individual thunderstorm cells can pop up quickly. So, if the sky turns extra dark and you hear thunder/see lightning, please take shelter (in your team van) until the cell passes. Currently the threat is mostly heavy rain, more so than lightning but, there will be some lightning.

It will still be hot & humid on Friday, but not as hot as today - mid-80s for highs. And the dewpoints will still be miserably high right through the 2 days, in the upper 60s and low 70s . . . "oppressive humidity."

About the only good news is that Saturday is looking just a bit "cooler" (or not as hot?). Looks like high temperatures will be more in the mid-70s. But still muggy and really wet.

If there are any sunny breaks, they won't last long, and it will be extra steamy during those times.

The wind will be light & variable, generally speaking. But during an individual thunderstorm outbreak, there could be brief, gusty winds.

Runners/Drivers

  • In the event of a weather situation involving heavy rain, thunder or lightning you should seek shelter in your support vehicle
  • It is your teams responsibility to ensure you are safe from the weather and your teams should be monitoring your progress and the weather during your leg of the race.
  • Drivers, please support other teams runners in the event their van is close by during a weather event (what a better way to bond)
  • Drivers, Please use vehicle Hazards during heavy rain
  • Remember other drivers will not expect you to be on the road running if the weather is bad and their visibility will be limited.
  • You will be required to wear all safety gear in the event of weather situation; This is your responsibility and is not optional. Runners without their gear during a weather situation may be pulled from the course.
  • Respect the Volunteers directions, they have the authority to disqualify any team not cooperating with safety instructions
  • While running in the rain is allowed, we require you take shelter when you hear thunder or lighting.
  • Swimming - Please refrain from swimming. Rivers in VT can rise VERY quickly even if it is not raining where you are rivers can rise VERY quickly in VT due to the mountainous terrain as well as the dry conditions we have experienced this summer.
  • If you arrive at a volunteer station and the volunteers are not visible, they have likely taken shelter due to the weather. Know that we have instructed them to do this for their safety.
  • If you decide to drive to the next transition area, pleas alert the volunteers of your decision and your team name/bib #. You can carry on from there but your time will be shown as a DNF. You will still be responsible for staying within our support infrastructure based upon your start time and pace
  • If you decide to wait out a weather situation in your vehicle, you are still responsible for staying within your expected finish time based upon your start time and team pace.
  • Runners, please wear extra visible clothes if you have them

Volunteers

  • Where possible please use your vehicle to pull near the transition and turn on your flashers if the weather turns bad and visibility is reduced
  • Please move to your vehicles if you are experiencing any Thunder and Lighting and please encourage runners to do the same.
  • Please ensure all runners are wearing full safety gear in the event of rain and poor visibility

Review Course Signage

Signage:  Mile markers are placed along the entire course.  Due to guardrails and property restrictions there will be areas that we cannot place the mile marker sign in the correct location.  If this occurs we will place the sign at the closest possible location that we can.  If a suitable location cannot be found we may choose to not place the sign at all.  This might result in a runner encountering Mile #1 sign, then skipping the Mile #2 sign, and then back to the Mile #3 sign. Additionally, in years past mile markers have been removed without our knowledge, you and your team are responsible for knowing the course. Do not rely solely on course signage.

Construction: Summer is construction season in VT and there are several places where you will have single lane traffic. Van drivers please remember to slow down through these areas. Runners, please pay extra attention when running through these tight sections. Areas with construction include: Leg #4, #7, #11.

Review Key Rules/Safety

Safety/IPODs:  Night gear will begin to be required at either the Killington Ramshead or Skyship Transitions.  If running with an IPOD it is required that only (1) earpiece be used so that traffic and volunteer instructions can be easily heard. Violations of this rule may results in team disqualification.

Safety/Running on the "Correct" side of the road: It is imperative that runners run on the side of the road that contains the signage and is indicated in the handbook. This does not always mean that you are running on the left hand side of the road. This is by design for safety. If runners take it upon themselves to change to other side of the road it actually makes it less safe for all runners as cars are squeezed on both sides. Running on the wrong side of the road is cause to be removed from the course.

Parking/Window Placard:  Each team will receive (1) windshield placard, which must be attached to the interior rear view mirror of the team vehicle.  Any vehicle without a placard may be asked to leave a Transition Area.  Cars will be asked to park very closely together to maximize our Transition Areas, please follow the directions of your parking attendant. Remember teams are only allowed (1) one vehicle on the course.

Parking/Trapp Family Lodge: While on the Trapp Family Lodge property there is no honking of This includes driving down the dirt road during the second leg. There are no exceptions to this rule. Our start puts us at the lodge bright and early and paying guests deserve to enjoy this scenic beauty in peace. Additionally if you need to leave your car overnight at the start it needs to be located in the dirt parking lot across the street.

Team Delay/Skip ahead Checkpoints: In order to work within the event infrastructure there may be times where teams running faster than their expected pace may be held. This year's Team Delay checkpoint will be at the Verde Antiques location. We have extended the volunteering times on the Southern half of the course to avoid stopping teams, but we appreciate your understanding should this occur to your team.

We have also implemented a Team Skip Ahead checkpoint for teams falling behind our support infrastructure. This year's checkpoint will be the Killington Skyeship transition. Any team arriving at Killington Skyeship after 8:20 PM will be required to drive directly to the next transition at Plymouth Town Offices where they may resume running. If this happens to your team, be sure to notify the Team Captain at Plymouth Town Offices that you were asked to skip ahead.

Have Fun, Support Your Team, Support Other Runners, Be respectful of the towns and Transition areas Thanks Volunteers.

Email Communication Sent 8/9/2016

There is really nothing like RACE WEEK! The energy is high, the nerves are raw and you are double and triple checking every detail to make sure you have everything. We can assure you we are right there with you. We are looking ahead at a fabulous weekend in the hills of the Green Mountains and we are thrilled to have you along on this yearly adventure through all Vermont has to offer.

This will serve as the final email before race day, below you will find tons of very critical information. Please be sure all members of your team have read this email and have reviewed the race rules. Even if you have participated in the event for years there are changes you need to be aware of.

1) Final Start Times: Were sent in the email and cannot be changed at this time.

2) Registration and Pre-Registration: Pre-Registration at Trapp Family Lodge Wedding Tent is on Friday, August 12th from 5-7 PM. Should you not be able to attend on Friday, registration re-opens at 5:00 AM on race day in the same location. Your team should be at registration at least 30 minutes prior to your posted start time. We have a lot of teams starting early on Saturday so we encourage you all to come on Friday when the line will be shorter.

3) Required Safety Gear: As noted on the website and within the handbook, each team is required to have (2) safety vests (2) headlamps or flashlights and (2) rear facing flashing lights. Each team will have their safety gear checked at Registration and won't be allowed to register without it. As of the Killington Skyeship transition, all teams will be required to put on their safety gear for the remaining legs, no exceptions. In the event of inclement weather, please also put on the gear to increase visibility. Volunteers have been instructed to look at the weather and may ask you to put the gear on early. This is for your increased safety so please oblige their advice. If you need to purchase a flasher or a safety vest we have a limited supply available at the merchandise table. 

4) Handbooks: Be sure to print your own copy of the Handbook prior to the event. The course will be well marked, but the handbook is the best reference to guide you through the course. Unfortunately signs can go missing, but if you have the handbook you'll be all set.

5) Volunteers: Please be sure to thank the volunteers and shake their hand, as this event is not possible without them. If you are volunteering please remember to bring a watch and consider bringing an umbrella as well in case storms materialize. Volunteer assignments have all been sent in a prior email.

6) Vehicles: As previously mentioned, teams are only allowed (1) vehicle on the course, any extra vehicles being left at Trapp Family Lodge should be parked in the dirt parking lot across the street from our official start line. Many of our Transition Areas are small and simply can't accommodate spectators or additional race vehicles.Vehicles left in the grassy lot at Trapp Family Lodge will be towed at the owner's expense.

7) Team Delay/Skip ahead Checkpoints: In order to work within the event infrastructure there may be times where teams running faster than their expected pace may be held. This year's Team Delay checkpoint will be at the Verde Antiques location. We have also implemented a Team Skip Ahead checkpoint for teams falling behind our support infrastructure. This year's checkpoint will be the Killington Skyeship transition. Any team arriving at Killington Skyeship after 8:20 PM will be required to drive directly to the next transition at Plymouth Town Offices where they may resume running. Additionally, team may be asked to hold or skip ahead at other transitions if the day dictates. If this happens to your team, be sure to notify the Team Captain at Plymouth Town Offices that you were asked to skip ahead.

8) Earphones: Many races have begun banning the use of earphones while running. We understand the inspiration it provides many of you and will allow the use of (1) earphone only. This means at the transitions, or during the run, only (1) earphone is allowed. This is for your safety so please do your part.

9) Killington Costume Leg #14: Both the Killington Uphill (#14) and Killington Downhill (#15) have become the topic of legends. The leg is amongst the toughest on the course and think of the pride you'll feel once you not only complete it, but do so in style!

10) Weather: The long-range forecast shows a hot and humid day with a 50% chance of thunderstorms. But in Vermont the weather changes minute by minute so be ready for anything. The one element we cannot control is the weather. Be sure to plan ahead and bring everything you think you will need for race day. In the event a thunderstorm should pass through during your leg of the event, your support vehicle will serve as your shelter. Please wait-out the storm in the vehicle and then proceed as normal. If you choose to drive to the next transition area, please notify the captain so we can record this.

11) Merchandise: We are proud to roll out the 2016 Official Race merchandise for sale at the start and at the finish accepting credit cards, cash or check.

12) Post Race Dinner & Harpoon: Harpoon Beer/Cider will be for sale for a nominal charge at the finish line party. Nothing like finishing a fantastic day with a fresh Harpoon! Also, keep in mind personal alcohol is not allowed on the course, or at the post race party. Please remember that your bib ticket will be the only way for you to enter the food line unless you have pre-purchased additional meal-tickets. No ticket, no admittance. A limited supply of dinner tickets will be available at the merchandise table.

13) Race Day Coffee and Yogurt: We are pleased to have Cabot Creamery at the start providing fresh Yogurt with Maple Syrup as well as plenty of coffee to get you going. We'll also have a supply of VT Made Garukabars for a healthy energy snack. These will be available for purchase at the merchandise table.

14) Post Race Breakfast: Tickets for the Okemo Post Race Breakfast (Aug 14) can still be purchased on the Okemo website. We hope to see you there.

15) Fundraising/Donations: Now is the time to make the push on helping us increase the amount we can donate each year to our partner charities. We are again working with the Boys and Girls Clubs in Vermont and very hopeful all of you will take up the initiative to raise money. Please visit our Charities page for more information and to start your own fundraising page today!

REMEMBER TO:

  • Have fun and help others have fun
  • Be safe
  • Please park cars very closely together to maximize space at TA's
  • Be a good neighbor!
  • Run on the designated side of the road
  • Respect all the race rules, they are in place to keep you safe

Looking forward to celebrating another great year at the Post Race Party!
Rob, and the rest of the 100on100 team

Email Communication Sent 7/30/2016

RACE UPDATE / START TIMES

Just two weeks away from the big day. Please take some time to fully read this email to ensure you are well prepared for the the 100 mile journey.

START TIME/REGISTRATION DETAILS: We have calculated the initial start time's and they have been communicated via email. These times are a combination of the combined teams race pace and our logistical requirements. If you notice something that seems off, please let us know so we can review.

RACE DAY/NIGHT BEFORE REGISTRATION: As a reminder, registration will be held at Trapp Family Lodge on Friday 8/12 from 5-7 PM. Teams may also register the morning of the event. We ask that teams arrive 30-45 minutes prior to the published start times in order to complete registration. Be sure to have all of your safety gear at registration or you will not be permitted to register and start the race.

KILLINGTON COSTUME LEG #14: Both the Killington Uphill (#14) and Killington Downhill (#15) have become the topic of legends. The Killington Uphill (#14) is now the official "costume leg" so dress to impress but be sure your costume is family friendly.

FUNDRAISING: Now is the time to make the push on helping us increase the amount we can donate each year to our partner charities. We are again working with the Boys and Girls Clubs in Vermont and very hopeful all of you will take up the initiative to raise money. Please visit our Charities page for more information and to start your own fundraising page today!

ADDITIONAL PLANNING DETAILS

Post Race Dinner: As a participant, your runner bib will serve as your meal ticket for the post race dinner. Meal tickets can be pre-purchased for those friends, family or drivers wanting to join in. Pre-purchase tickets are only available until 8/1/2016 after which we will have a limited number of meal tickets for purchase at the race.

Van Rental: We are pleased to announce that Enterprise Rent-A-Car is our vehicle sponsor for 2016. Our exclusive rates are available from any Enterprise Rent-A-Car. All the details can be found on the Planning and Logistics page. As you login to the Enterprise website it will be preloaded with our discount rates and ready for your use.

Lodging: The Trapp Family Lodge is the official starting point of the race and an exquisite place to stay the night before the race. The Stowe/Waterbury area also has a number of team friendly options for lodging. If Trapp Family Lodge is booked, check Gostowe.com as they have the inside track on lodging in the area. Okemo Mountainalso has great team options available at a discounted rate. Visit the Planning and Logistics page for links and discount codes.

Post Race Breakfast: Once again Okemo will be hosting a post race breakfast. In years past, this has been a great opportunity to re-group with runners as well as race directors to see pictures and relax with a hearty breakfast and a cup of coffee. Tickets need to be purchased ahead of time on Okemo's website.

Handbook: The 2016 Team Handbook is now ready for download. Be sure to print or save to your digital device so that you have it handy on race day.

Facebook: Looking for a runner? Are you a runner and need a team? Looking for a ride? Communicate with other runners or teams on our facebook page. 100on100 Heart of Vermont Relay

Safety Gear: It is never too soon to be thinking about safety during the event, especially during the night legs. Registration packages cannot be picked up until each team's safety gear is checked so please be sure to bring it with you to the registration table when you arrive. Each team is required to have (2) safety vests (2) headlamps or flashlights and (2) rear facing flashing lights. Each team will have their safety gear checked at registration and won't be allowed to register without it. We have a limited supply of Flashers and Safety Vests available for purchase. If you purchase from us we will have them waiting for you at the start line.

Sincerely,
Rob and the entire Heart of Vermont Productions team

Email Communication Sent 7/22/2016

RACE UPDATE

We are getting close, Just a handful of weeks before race day. Time to get all the preparations lined up to make sure your race is successful.

VOLUNTEERS: We are still in need of several key volunteers to support a few transitions. If you aren't running this year please consider volunteering or have your family members volunteer so they can become a part of the event too.   Register today!

FUNDRAISING: Now is the time to make the push on helping us increase the amount we can donate each year to our partner charities. We are again working with the Boys and Girls Clubs in Vermont and very hopeful all of you will take up the initiative to raise money. Please visit our Charities page for more information and to start your own fundraising page today!

PLANNING

Van Rental: We are pleased to announce that Enterprise Rent-A-Car is our vehicle sponsor for 2016. Our exclusive rates are available from any Enterprise Rent-A-Car. All the details can be found on the Planning and Logistics page. As you login to the Enterprise website it will be preloaded with our discount rates and ready for your use.

Lodging: The Trapp Family Lodge is the official starting point of the race and an exquisite place to stay the night before the race. The Stowe/Waterbury area also has a number of team friendly options for lodging. If Trapp Family Lodge is booked, check Gostowe.com as they have the inside track on lodging in the area. Okemo Mountainalso has great team options available at a discounted rate. Visit the Planning and Logistics page for links and discount codes.

Post Race Dinner: As a participant, your runner bib will serve as your meal ticket for the post race dinner. Meal tickets can be pre-purchased for those friends, family or drivers wanting to join in. Pre-purchase tickets are only available until 8/1/2016 after which we will have a limited number of meal tickets for purchase at the race.

Post Race Breakfast: Once again Okemo will be hosting a post race breakfast. In years past, this has been a great opportunity to re-group with runners as well as race directors to see pictures and relax with a hearty breakfast and a cup of coffee. Tickets need to be purchased ahead of time on Okemo's website.

Handbook: The 2016 Team Handbook is now ready for download. Be sure to print or save to your digital device so that you have it handy on race day.

Start Times: We will be planning on posting start times over the course of the next week. As mentioned before we need your full team registered along with an accurate 5-Mile pace to complete this.

Facebook: Looking for a runner? Are you a runner and need a team? Looking for a ride? Communicate with other runners or teams on our facebook page. 100on100 Heart of Vermont Relay

Safety Gear: It is never too soon to be thinking about safety during the event, especially during the night legs. Registration packages cannot be picked up until each team's safety gear is checked so please be sure to bring it with you to the registration table when you arrive. Each team is required to have (2) safety vests (2) headlamps or flashlights and (2) rear facing flashing lights. Each team will have their safety gear checked at registration and won't be allowed to register without it. We have a limited supply of Flashers and Safety Vests available for purchase. If you purchase from us we will have them waiting for you at the start line.